What Is the Advancing Care Information How to Upload Data Submission

How do I submit electronic ACA files to the IRS?

ACA

Follow these instructions when you're ready to use AIR (Affordable Intendance Act Information Returns) to electronically submit the ACA (Affordable Care Act) Forms 1094 and 1095 to the IRS.

Earlier you get started

Utilise Net Explorer eight, ix, or 10 (eastward-services now supports up to Internet 11); Microsoft Edge, Firefox, Safari 9, or Chrome.
Download the ACA App Tutorial at https://world wide web.irs.gov/PUP/for_taxpros/software_developers/information_returns/aca_app_tutorial_online.pdf The PDF was created past the IRS for software developers; withal, it too contains a wealth of data that may aid you fill up in the necessary forms. You can employ the Search tool in the PDF reader to look upwards terms, field names, and definitions.

What if clicking on the link doesn't piece of work? If clicking on a link to a website doesn't piece of work, try copying and pasting the web address into the net browser.

Stride 1: Register to use IRS e-Services Tools

You lot'll need to register through e-Services before you can utilize for a Transmitter Command Lawmaking (TCC). You must be a responsible official or a contact to register using this site. Permit upwardly to 28 days for processing.

What is a responsible individual? A Responsible Official is the individual with responsibleness for and authority over the electronic filing of ACA Information Returns at the firm or organisation location. Responsible Official is also the first point of contact with the IRS, has authorization to sign original/revised ACA Awarding for TCC, and is responsible for ensuring that all requirements are adhered to. At least one Responsible Official will need to be listed on the application. All Responsible Officials will be required to sign the Terms of Agreement. A Responsible Official can also be a Contact on the application" (irs.gov).

Registering for east-Services

1. Open up Net Explorer 8 or higher.

2. Become to https://la1.www4.irs.gov/e-services/Registration/alphabetize.htm

Recollect! Apply Internet Explorer 8 or higher. IRS e-Services website does non support other internet browsers.

iii. Fill in the registration form.

For help filling in the form: Open a new browser window and launch https://la1.www4.irs.gov/e-services/Registration/index.htm Use the Search tool to expect up terms and field names.

iv. Submit the registration grade.

The IRS will outcome y'all a registration confirmation code within 28 days using the U.Due south. Postal Service. You will demand to log into the e-Services website to complete the registration process.

Step 2: Apply for your Information Return Transmitter Control Lawmaking - TCC

"To electronically file ACA Data Returns, a firm or an organization must submit the ACA Application for TCC... once your awarding is canonical, you tin review and update your application online as needed" (irs.gov).

Can I use the same TCC that I use to file electronic West-2s and 1099s? No, you demand a dedicated TCC to file electronic ACAs.

Earlier yous go started

You'll demand a user proper noun and countersign to log in to the IRS due east-Services website.
You'll also need the Pivot (Personal Identification Number) created for you lot when yous registered for the IRS e-Services website.

Applying for a Transmitter Command Lawmaking (TCC)

ane. Open Internet Explorer eight or higher.

2. Log in to the IRS e-Services website.

Apply the user name and password from Step 1.

3. Navigate to the web page titled ACA Data Return Application for TCC Credentials.

For more help: Run across the department titled ACA Application for TCC Navigation in the ACA App Tutorial (https://world wide web.irs.gov/PUP/for_taxpros/software_developers/information_returns/aca_app_tutorial_online.pdf ).

4. Click Offset to begin.

Follow the instructions on the screen to apply for a TCC. When yous're washed, the IRS will perform checks to validate the submitted information. Then, the IRS will assign a TCC and transport information technology to you.

Step 3: Test Communication with AIR Organisation

Check the communications link between Connect and the ACA AIR System to brand sure you tin send and receive information from the IRS. You only need to perform this exam once.

Which aqueduct does Connect use to submit electronic filing? Caselle uses the UI aqueduct for electronic filing. Caselle will use the UI aqueduct to submit the communications test.

Before you get started

Y'all'll demand the user name, password, and PIN to log in to the IRS e-Services website.
Yous'll also need the Transmitter Control Code (TCC).
Last, if you haven't already installed it, you will need to install and ready the ACA Reporting module in Connect.

3A. Setting up ACA options in Payroll

one. Open Connect Payroll > Due west-2 and 1099 Reporting > System.

ii. Click to select the General tab.

Of import! If you take not used the W-2 and 1099 Reporting module to convert W-2s or 1099s, y'all'll need to enter the employer's information on the Full general tab.

Arrangement General Tab in Government Reporting

3. Click to select the Federal tab.

4. Enter the Federal ID Number.

Federal ID Number in Organization

5. Enter the ACA contact information.

Find the department titled Contact Information. Use this department to add the name and contact information for the person filling the role of ACA Contact.

Enter the name and telephone number for the ACA contact.

ACA Contact Information in Organization

Are you designated as an entity that can file ACA information for some other governmental unit?

No, we are non filing ACA information for another governmental unit. (This is usually the case.) Do not fill up in the section titled Designated Governmental Entity.
Yeah, we are filing ACA information for some other governmental unit of measurement. Fill in the section titled Designated Governmental Entity.

Designated Regime Entity in Organization

Which certifications of eligibility apply to your arrangement?

Select the corresponding checkbox to show certifications of eligibility for Qualifying Offer Method, Qualifying Offer Method Transition Relief, Section 4980H Transaction Relief, 98% Offer Method. See www.irs.gov for additional data.

Certifications of Eligibility in Organization

6. Enter the Aggregated ALE Group data.

"Companies with a mutual owner or that are otherwise related under certain rules of department 414 of the Internal Revenue Lawmaking are generally combined and treated as a unmarried employer for determining ALE status" (www.irs.gov). Run across IRS publication 6056 for more data.

Why practise I need to update employee information in Payroll? The changes that you brand to employee data in the ACA Reporting module will simply be saved in the ACA Reporting module. Connect volition not update the changes that you brand to the employee'southward tape in the ACA Reporting module to the employee's record in Payroll.

Is your employer part of an ALE Grouping?

No, my employer is NOT part of an ALE Group. Exercise not fill up in the fields on the Aggregated ALE Group subtab.
Yes, my employer is part of an ALE Group. Use the options on the Aggregated ALE Group to add each employer who is part of the ALE Group to the Aggregated ALE Group list.

Add a New Aggregated ALE Members push button in Organization

The ACA contact data and default settings are ready up. The next step is to review the ACA information on each employee record to brand sure information technology's correct.

3B. Verifying ACA employees

1. Open Connect Payroll > W-two and 1099 Reporting > ACA Employees.

2. Review the employee's information.

Check the ACA information on each employee'southward record. You lot need to make certain the ACA information is correct and accurate. This is the information that will be transmitted to the IRS in the electronic file.

You lot should pay special attention to these fields:

Origin of Policy
Shop Identifier
Offer and Coverage

Is the employee information is complete and accurate?

Yes, the employee information is complete and accurate. Press Next (F3) to review the next employee record.
No, the employee information is not right. Employ the grade to enter the right information. You'll demand to update the employee'south data in Payroll to match the corrected information later. Printing Side by side (F3) to review the adjacent employee tape.

When you're finished reviewing the ACA information on each employee, you're ready to create the communications test file.

3C. Creating the communications test file

ane. Open Connect Payroll > W-2 and 1099 Reporting > Create Electronic ACA File.

2. Enter the Tax Year.

This is the tax year with the ACA information to file with the IRS.

three. Enter the ACA Course.

For assistance selecting a class type, follow the instructions on the www.irs.gov website for employers.

4. Enter the File Path.

This is the drive and folder where you desire to salvage the ACA electronic file.

5. Enter the ACA Transmitter Command Code (TCC).

This is the TCC the IRS sent to you. If you demand a TCC, meet Applying for a Transmitter Control Code (TCC).

half dozen. Select Test as the Transmission Blazon.

7. Select the Report option.

Employ this option to create the electronic ACA file, report, or both the electronic ACA file and study.

What do you desire to do?

I want to create the electronic ACA file Just I don't desire to print a report. Use the Study menu to select No Report.
I want to create the electronic ACA file AND print the contents of the electronic ACA file equally a report. Utilise the Report card to select Report.
I want to print the contents of the electronic ACA file; I don't desire to create the electronic ACA file. Use the Report carte du jour to select Written report Merely.

8. Prepare the checkbox titled Marking This as the Authoritative Transmittal.

Did you select an Certifications of Eligibility?

Aye, I selected Certifications of Eligibility (Qualifying Offer Method, Qualifying Offer Method Transition Relief, Section 4980H Transaction Relief, or 98% Offering Method). Click to select the checkbox titled Mark This as the Authoritative Transmittal.
No, I did non select any Certifications of Eligibility. Practice not select the checkbox titled Mark This as the Authoritative Transmittal.

Did you prepare an Aggregated ALE Group?

Yes, I ready an Aggregated ALE Group and added group members. Click to select the checkbox titled Marker This as the Authoritative Transmittal.
No, I did not set upwards an Aggregated ALE Group. Do not select the checkbox titled Mark This as the Authoritative Transmittal.

9. Click Become (CTRL+G).

Connect creates the electronic ACA test file and an error log if errors exist. The electronic ACA exam file includes two parts: (1) the manifest file includes the employer and software information and (2) the request file includes information for each reported employee.

What is AATS? AATS stands for Affordable Care Act Balls Testing System.

Is there an mistake log?

Yes, there's an fault log. Fix the errors listed in the log file. Utilise the log file (saved in the same directory as the electronic ACA test file) to locate errors in the electronic ACA examination file. Yous can use any text editor, NotePad, Word, etc., to open the .log file. And so render to 3A. Setting upwardly ACA options in Payroll to create a new ACA test file.

Important! Do not continue to the adjacent step until the electronic ACA test file is fault costless. If you need aid fixing an error, call customer back up at (801) 243-8275.

Practise you demand assist fixing the errors listed in the .log file? Don't hesitate ask customer support for assistance at (800) 243-8275. The IRS generates the mistake log and we can assist y'all decipher them.

No, at that place's no mistake log. Go on to 3D. Submitting a Communications Exam File to the IRS.

3D. Submitting a communications examination file to the IRS

i. Employ Internet Explorer viii or higher to navigate to https://www.irs.gov/for-Tax-Pros/Software-Developers/Information-Returns/Affordable-Care-Act-Information-Render-AIR-Programme

2. Use the navigation menu on the right to find the department titled UI Channel Link.

ACA Test File in IRS AIR Website

3. Click the link titled AIR UI Channel Login - AATS (Testing).

A confirmation dialog box displays.

four. Click Exit IRS Site to continue.

A login page displays.

5. Log in to the website.

Enter your user proper noun and countersign.

This is the aforementioned user name and countersign that you lot use to log in to the IRS e-Services website.

Click Login.

The Select Organisation page displays.

vi. Select your organisation.

Select Organization page in IRS AIR Website

Cull the name of your organization.

This is the name of the system that will submit the electronic ACA examination file to the IRS.

Click Submit Selected Organization.

The Select AATS Version page displays.

vii. Select the AATS Version.

Cull AATS YYYY for the current yr then click Submit Selected Version.

Example: AATS 2016

The Affordable Care Act Information Returns page displays.

viii. Click Selection A - Upload ACA Forms.

The ACA Transmission File Upload page displays.

9. Set up the ACA Manual File Upload page.

ACA Manual File Upload in IRS AIR Website

(A) Select the Manifest File.

Click Scan and then navigate to the manifest file. The manifest file is located in the same directory as the electronic ACA exam file. The file proper noun will include "Manifest".

Manifest File in IRS AIR Website

(B) Select the Form File.

Click Scan and and then navigate to the request file. The request file is located in the aforementioned directory as the electronic ACA test file. The file proper name will include "Request".

Form File in IRS AIR Website

Connect sends the ACA Transmission file to the IRS. You cannot abolish the transmission after you click Transmit.

Manual page in IRS AIR Website

The Transmission Confirmation folio displays.

10. Print the Transmission Confirmation folio.

Why do I need to print the Transmission Confirmation folio? You will demand the transmission confirmation number and receipt ID in case you need to begin the submission process again OR contact the IRS for assist.

Transmission Confirmation page in IRS AIR Website

Important! Print the Transmission Confirmation page for your records. You'll need the transmission confirmation number to verify file submission. And y'all volition demand the Receipt ID when yous contact the IRS for approval.

11. Click the link titled Habitation.

DO Not CLICK LOGOUT. If you log out, you need to log in to verify the condition of the file submission.

Transmission Confirmation page in IRS AIR Website

The Affordable Intendance Act Information Returns page displays.

12. Check the Transmission Status.

Click Option B - Cheque Transmission Status.

The Transmission Status Record page displays.

Enter your ACA Transmitter Command Code (TCC) number and the Receipt ID from the transmission confirmation page (see step ten).

TCC and Receipt ID fields on Transmission Status Record page

Click Find.

Search Options on Transmission Status Record page

The Transmission Status Details page displays.

How long volition it take the IRS to process my exam file? You lot should allow approximately thirty minutes to process the examination file. Organizations submitting larger files may require more than time.

13. Check the Transmission Condition Details.

Use the Transmission Status Details page to find out if the transmission was accustomed or rejected.

What is the status listed on the Transmission Status Details folio?

The transmission condition is Rejected. Click Download to save the acknowledgement file to the Downloads folder. The error file proper noun begins with "ACK..." and may be helpful to understand why the electronic ACA test file was rejected and what you tin practise to fix it.

Rejected Transmission Status Fault Codes

What is an Acknowledgment written report? The Acquittance report lists the errors found in the electronic ACA test file that was sent to the IRS. If you need help, go to www.irs.gov or contact Caselle back up at (800)243-8275 for assistance.

The manual status is Accustomed. First, click the link titled Contact Us and then write down the telephone number for the IRS Assist Desk.

Before you call the IRS Aid Desk, assemble this information:
- ACA TCC number,
- Your company name every bit information technology appears on the TCC awarding,
- Your name,
- Receipt ID.

Next, call the IRS to switch your TCC condition from test to production.

When yous telephone call the IRS, the automated Aid Desk operator will ask you which language you prefer. Then, the Help Desk will ask you for a topic. Choose Option three for ACA file submissions.

You will need to provide the Help Desk with the ACA TCC number, your visitor proper name is it appears on the TCC application, your name, and the receipt ID (see the transmission confirmation page that you printed in step x).

The Help Desk will switch your TCC status to product.

Now, you're set to file the ACA electronically using AIR.

Stride iv: Electronically Filing through AIR

Of import! Practice not complete this step until the electronic ACA test file is accepted AND the IRS Help Desk has switched your TCC status to production.

Filing electronically through AIR

ane. Use Internet Explorer eight or higher to navigate to www.irs.gov/for-Tax-Pros/Software-Developers/Information-Returns/Affordable-Intendance-Human activity-Information-Render-AIR-Programme

2. Use the navigation bill of fare on the correct to find the department titled UI Channel Link.

UI Channel Link

3. Click the link titled AIR UI Channel Login - Product.

The link is located in the carte du jour on the right, near the bottom of the page. You may need to scroll down to find it.

A confirmation dialog box displays.

4. Follow the instructions on the screen to submit the ACA file.

AIR will process each submission and provide a status report with a detailed acknowledgment for the transmitter.

5. Retain a copy of data returns for at to the lowest degree three (3) years from the report due appointment.

You take filed the electronic ACA file with the IRS. You're done.

Troubleshooting

Why tin can't I employ Google Chrome?

AIR recommends immigration the browser history and use IE8.

Why do I need to employ Internet Explorer eight?

The IRS e-Services is non supported on other website browsers (Mozilla Firefox, Google Chrome, Apple Safari, etc.). Employ the Search tool on the Windows Start screen to blazon in "Cyberspace Explorer".

Updated 25Sep2017

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Source: https://www.caselle.com/help/cx_help_files/pr0/Government_Reporting/ACA/Submit_ACA/How_do_I_submit_electronic_ACA_files_to_the_IRS_.htm